Very helpful... thank you.
Many people choose to place the supporting evidence for a visa application in a folder. The list of headings and index below are what I've used on several visa applications. A few members have asked me to send them the headers so for the benefit of anyone who might find them useful, I've posted them here.
Please remember that the list is not exhaustive and may need to be amended to suit particular circumstances. What it does do is provide a reminder of all the main items that are required for a settlement visa application (and a few that whilst not a firm requirement, may be useful) and list them in a clear way so that an Entry Clearance Officer can locate a particular item easily.
Times have changed since I put the list together so things like a TB test result and the new language test cerificate will need to be added. The list was put together for a settlement visa but with a little amendment, it is equally suitable for a visit visa.
I set this out with a main index then 3 sections. Each section header was its own sub-index so to speak and the individual pages follwed on. So for example:
A page would be given over to Section 1 as below and used as the index for that section. Then a separate sub-section header page for 1a, 1b, 1c and so on with the relevant information after each sub section header....................like chapters in a book.
Anyway, I hope they are of use to those contemplating a visa application in the future.
1. Main Index
Information Supporting a Visa Application for (Applicants Name)
Section 1 Personal Information
Section 2 Sponsorship Information
Section 3 Evidence of Relationship
2. Personal Information
1a Applicant’s StatementSection 1 Personal Information
1c Employment Details
1d Personal Documents (in our case we included things like a copy of the Tabien Baan, a name change certificate, etc.)
3. Sponsorship Information
2a Sponsor’s StatementSection 2 Sponsorship Information
2b Sponsor’s Personal Information
2c Sponsor’s Accommodation Details
2d Sponsor’s Financial Information
2e Sponsor’s Divorce Documents
4. Evidence of Relationship
3a List of Visits to ApplicantSection 3 Evidence of Relationship
3b Sponsor’s Passport Pages
3c Photographic Evidence
3d Evidence of Shared Flights
3e Evidence of Contact by Telephone
3f Marriage Certificate & Registration Documents
Last edited by Vinny; 30th Dec 2014 at 12:39. Reason: Links added to 1 and 2d
Very helpful... thank you.
yes that's pretty much how I do it but I don't section it and I always give the ECO an Index of what is where.
The reason I don't put it in seperate sections is because the VFS have to dismantle your application and put the evidence into the appropriate folders before sending the pack to the Embassy. If you are going to section it keep the telephone bill and financial evidence seperate and label it and if you can write it in Thai as well as English so the useless berk behind the VFS desk can see easily which are your phone bills and bank statements etc
Last edited by Tobias; 3rd Jan 2011 at 12:40. Reason: Link removed - contains inappropriate content for Thailand-UK
I had a conversation with an ECO last year and was told that VFS had only been instructed to dismantle large ring binder type folders - if all the correct information was included and clearly listed in a smaller type folder, they were to leave it intact. If that is still correct it sounds as if VFS are up to their usual tricks of getting it wrong.
If they are pulling folders apart, that might go some way towards explaining why some people have been told they haven't provided xxx information when in fact they have - its was probably jumbled up by VFS!
For anyone out there wondering if they should use the above headers i'd just like to let people know that my GF used it for her recent VV application which was approved.
As for the size/type of the folder she used one of these and it was not taken apart by VFS...
I've been involved with Thailand long enough that I can imagine what is happening.............its just Thainess.
I have a certain (rare) amount of sympathy for the embassy on this matter - it probably goes something like this.
Embassy - Some of these application folders are getting ridiculous. If you get any huge ring binders, take them apart and put the supporting evidence in order according to its subject. However, if you get any smaller size folders where everything is indexed and laid out so we can easily find everything - that's fine, you can leave them intact.
VFS Manager - Yes Sir, I'll attend to that right away and make sure my staff understand (large smile that really means "I don't know what you mean - my English isn't that good but I'm not losing face by asking again")
VFS Manager - The embassy want us to take all the big folders apart and put all the evidence in order like ABC - ok?
VFS Supervisor - Take all the big folders apart, just put all the papers on top of each other - now, who's turn is it to get the Som Tam?
VFS Staff 1 - What did she say?
VFS Staff 2 - She wants to know who's going for the Som Tam and I think she said we have to take all the papers out of the folders from now on.
VFS Staff 3 - "Oh my Buddha! The somtam lady has run out of plastic bags! Do we have anything she can use instead?".
LOL Flip - that's the best laugh I've had in a while
Just like to point out that a few years have passed since wrote this post. The basic format should still be helpful but please take into account that some things have changed since it was first posted.
Any photos of what the folder should look like?
- - - - - - - u p d a t e d - - - - - - -
Just ordered A4 presentation folder 40 pockets inside.
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Is anyone interested in starting a new thread on this subject? My wife and i are about to start our "family of a settled person" visa application and i use this as a source of information. However so much of it is dated, years old and it makes the process a pain at times. Is it possible to form a group discussion for now 2017 !! No offence any anyone intended...
I would suggest that you start a new post and ask the questions that you want answered. That way you will get the most up to date info from people who have recently been through it.
thanks rasg, i've noticed that you give good up to date information, but there is so much on here that is years old and it would be good to pool information that is up to date.
Not offended at all. I wrote this thread 6 1/2 years ago and the process/rules/requirements for a visa application have changed considerably since then.
However, whatever may have changed, I still believe that its important to set out an application in an ordered manner with and index. ECO's often refuse applications stating that there is no information on this or the other yet the information was there. Should that happen on a settlement visa application an appeal can be made but for a visitor visa? No appeal. Better to make things easy for an ECO to find and to lay out in the beginning, exactly what information is contained and where to find it.
Apart from an ongoing visit visa application, I doubt I'll be making any further settlement visa applications so someone with more experience on the current rules and requirements would be far better placed to write any updated version.
I would say that recently at the Lao UK Embassy as noted above, I presented a folder with plastic slips with each section inside a plastic slip for a Visitor visa for my live together partner of almost 2 years. Each had a header and each page of the documents therein had a page header and page number. There was a master index too. I was advised that was the best way to do it and definitely not stapled or even paper clipped.
Apparently, it was all worthless as I was there at the front embassy when they simply emptied it all out into one big pile and gave the plastic folder and plastic slips back. Like every experience I have had with the VFS - pathetic. No surprise when I got the rejection letter back and it made it very clear that they'd read none of the documents via their inaccurate and clueless comments.
Although there is no right of appeal with a visitor's visa - if you have supplied evidence that has been ignored and the visa subsequently refused because of that, there is nothing preventing you from making a formal complaint. I am unsure whether that complaint should be made to the Home Office or the Entry Clearance Manager (ECM) at the relevant embassy but I would suggest you are more likely to get a response from the ECM.
Once again, although there is no right of appeal, it is not unheard of for an ECM to overturn an ECO's decision where he/she has been presented with evidence that supporting documents have been ignored. To clarify, I think such matters would need to be blatant - i.e. a refusal on the grounds that a sponsor has failed to submit evidence of his/her ability to adequately cover the costs of a visit when such evidence has clearly been supplied.
The original thread here is now well out of date and I have no intention of updating it. I would not object to the moderators removing it once jdhr has had the opportunity to read this reply.
I would still state for the record, that despite the ridiculous actions of VFS in dismantling evidence folders, it remains vital that supporting documents are presented in a clear manner that can easily be referenced by the ECO.
Just a quick note to add that under new rules beginning in June 2018 the supporting documents now have to be compiled into various categories , each one being headed by a separate barcoded A4 sheet
( downloadable from government site ).
All very well except the categories are a bit ambiguous as to which supporting document belongs in which category and some documents don't fit in any except the 'others ' one at the end. Documents giving evidence of accommodation during visit could easily be placed in any one of three categories.
I have successfully taken my wife for a UK holiday twice already but this 3rd time I have to say that whoever designed the application forms should be put up against a wall and shot. Hopelessly ambiguous and confusing.